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Board Delegation Form

Please complete this form if you are interested in addressing the Library Board as a delegation. 

Details on Delegations are below, as per the Brantford Public Library Organizational By-Law:

Residents and community association representatives may attend and address the Board as a delegation, or provide correspondence to be presented at any regular meeting.

Delegations wishing to address the Brantford Public Library Board must advise the CEO/Chief Librarian in writing of their intent at least four (4) days prior to the Board meeting date.

Unscheduled delegations at a regular meeting will require a majority vote in order to proceed. The Board reserves the right to request additional information before granting delegation status.

Delegations may address the Board for a maximum of five minutes. The Chair, by a majority vote, may change the time limit given. The Board has the right to limit the number of delegations presenting at any given meeting.

Upon the completion of a presentation to the Board by a delegation, any discourse between members of the Board and the delegation shall be limited to Board members asking questions for clarification and obtaining additional, relevant information only. Any discussion or motions arising from the delegation will be made at the appropriate time in the agenda or at a future meeting.

No delegation shall:

(a) Speak disrespectfully of any person;
(b) Use offensive words or un-parliamentary language;
(c) Speak on any subject other than the subject for which they have received approval to address the Board; or
(d) Disobey the rules of procedure or a decision of the Chair.

If you have questions about the Delegations process, please call Library administration at 519-756-2220.

If you are interested in submitting written information to the Library Board rather than attending as a Delegation, please email the information to

Any written or verbal submissions made before the Brantford Public Library Board will form part of the public record and the names of persons appearing at Delegations will appear in the minutes of the meeting that will be posted online.​

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